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5 Signs That The Time Has Come Time to Invest in a New EPOS System

Navigating the bustling world of hospitality requires innovation, quick decision-making, and adaptability. 

From the finest hotels to the corner café, efficiency and customer satisfaction remain paramount. 

One tool central to achieving this is your Electronic Point of Sale (EPOS) system. While a reliable EPOS can streamline your operations, an outdated one can hinder your success. 

Wondering if it’s time for a refresh? Here are five signs that suggest investing in a new EPOS system might be your next smart move.

Signs you need an EPOS update


Slowing Operations


A responsive EPOS system ensures swift and seamless transactions. If your current system starts to lag, especially during peak hours, or experiences frequent crashes, it becomes a bottleneck. 


This not only strains your staff’s efficiency but can lead to longer queues and waiting times. With customers more eager than ever to receive quick service, this can be a deal-breaker. 


The ramifications? Potential loss of loyal customers and harm to your establishment’s reputation. Modern EPOS systems offer rapid response times, ensuring uninterrupted service even during the busiest periods.


Lack of Integrated Features


The hospitality sector thrives on integration. Consider a scenario where a customer reserves a table online, dines in, and accrues loyalty points – all these require integrated functionalities. 


If your current system operates in silos or doesn’t offer features such as table reservation, inventory management, or loyalty programmes, you’re not tapping into your establishment’s full potential. 


Investing in a new EPOS system bridges these gaps, fostering a seamless, integrated experience for patrons and staff alike


Difficulty in Generating Reports


In the digital age, data is your compass. It guides decision-making, offers insights into customer behaviour, and identifies potential growth areas. 


If extracting vital data like sales trends, inventory levels, or customer preferences becomes a cumbersome task, you’re navigating blind. 


Modern EPOS systems don’t just offer data – they present it in intuitive dashboards, making analysis straightforward and actionable. Harness the power of data to streamline operations and tailor offerings to your clientele.


High Maintenance Costs


Every business aims for a lean operation. When an old EPOS system starts guzzling funds in terms of frequent repairs, patches, or support, it becomes a financial sinkhole. 


Regular maintenance is natural, but exorbitant repair costs and recurrent issues highlight deeper inefficiencies. In the long run, these costs can surpass the investment required for a new EPOS system, which would bring in more features and reliability.


Limited or No Mobile Functionality


The boundaries of your establishment are no longer its four walls. 

With the rise of mobile technology, tasks like taking orders, inventory checks, or accessing sales reports can be done remotely. If your current EPOS doesn’t offer this flexibility, you’re tethered unnecessarily. 

A new EPOS system with mobile capabilities ensures you’re equipped to offer services like curbside pickups, table-side ordering, and more, while also granting you the freedom to manage operations remotely.


Next Steps: Setting Your Establishment Up for Success


So, you’ve identified the signs and acknowledged the potential of a fresh EPOS system. What’s next? Making an informed choice about your new EPOS system is paramount. Here’s a roadmap to guide you:


Identify your needs


Every hospitality establishment is unique. Begin by listing down the essential functions that your EPOS system must cater to. Do you need a robust table reservation feature? Perhaps inventory management is crucial, given the nature of your establishment. Determining your non-negotiables will narrow down your choices.


Desired Features


Beyond the essential functions, there’s a world of features that can enhance the customer experience and simplify operations. This includes loyalty programmes, mobile functionalities, integrated payment gateways, and real-time sales analytics. Think of these as the cherries on top — features that can set your business apart.


Integration with Existing Systems


A new EPOS system shouldn’t mean starting from scratch. Ensure the one you choose can seamlessly integrate with your current software, be it CRM, accounting, or marketing tools. Integration minimises friction and enhances the utility of the EPOS system.




A feature-rich EPOS system isn’t of much use if it comes with a steep learning curve. Look for systems that are intuitive, offering easy navigation, so your staff can adapt quickly.


Post-Sale Support


Finally, you’ll want a system backed by strong customer support. This ensures that should you face any hitches, they’re resolved promptly, causing minimal disruptions.


Your new epos system


The long-term benefits of a robust, feature-rich EPOS system cannot be underestimated. Your establishment deserves an efficient, reliable, and adaptable tool. If any of the signs mentioned resonate with your current situation, it’s time to give serious thought to an EPOS update.


Stay ahead of the competition, offer impeccable service, and ensure your business operates like a well-oiled machine. Consider a new EPOS system – the lifeline of your hospitality establishment.


With our deep-rooted expertise in the hospitality sector, Power EPOS can offer guidance tailored to your establishment’s needs. Our team understands the nuances of the industry and can help align your requirements with the perfect EPOS solution to propel your business into a future of efficiency, innovation, and unparalleled service.

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Power EPOS is a market leader in supplying POS and Back Office technology to Hospitality companies, both direct and working with a number of accredited partners. Talk to us about your current suppliers and we will be honest about how we can improve on or complement what they do for you.

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