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EPOS Systems and Inventory Management: A Perfect Partnership

For the hospitality industry, managing inventory is of the utmost importance, but can present a challenging task. Not only do you need to keep track of stock levels, but you also need to monitor the popularity of certain items to avoid over- or understocking

But in today’s fast-paced business environment, manual inventory management can be time-consuming and prone to errors. This is where integrated Electronic Point of Sale (EPOS) systems come in handy. By combining EPOS systems with inventory management, you can ensure greater accuracy, faster processing and improved customer satisfaction.


Key features of EPOS Inventory Management


Our EPOS systems are integrated with powerful inventory management capabilities that offer a range of features to help you keep on top of your inventory at all times. Some of the key features of our EPOS systems include:


Real-time stock updates


With EPOS inventory management, businesses can enjoy real-time stock updates, which ensures that inventory levels are always up-to-date. This feature helps businesses avoid overstocking, which can be costly, or understocking and ingredient shortages which can be detrimental to the customer experience.


Automated purchase orders


Power EPOS allows businesses to set up automated purchase orders. This feature enables businesses to order products before they run out of stock, which ensures that they always have the right products in stock.


Product categorisation


Power EPOS enables businesses to categorize their products. This feature helps businesses organize their inventory and quickly find products when they need them.


Benefits of EPOS Systems with inventory management


Combining your EPOS system with inventory management can provide numerous benefits for businesses. Here are some of the main advantages of using EPOS systems with inventory management:


Avoid customer disappointment


Shortages of menu items can be one of the leading causes of customer disappointment – when a customer places an order that is out of stock, it can be frustrating and negatively impact their experience. By using EPOS inventory management, you can ensure that products are always in stock to stay on top of customer satisfaction.


Track product performance to determine demand


Trends in the hospitality industry change all the time – from the growing popularity of veganism to the fluctuating popularity of various alcoholic beverages. With EPOS inventory management,  you can track product performance to determine demand and keep up with your customers’ appetites for trends and classics alike. By analysing sales data, your business can determine which products are selling well and which ones aren’t quite to the taste of your clientele, helping you to make more informed decisions about which products to stock  – or discontinue.


Integrate with accounting software


Another benefit of using EPOS systems with inventory management is that they can integrate with accounting software. This integration allows you to track inventory levels and sales data in real-time, which helps with financial reporting and tax compliance. By automating the inventory management process, you’ll also reduce the risk of errors and improve the accuracy of financial reporting.


Enhance operational efficiency


EPOS systems with inventory management streamline the inventory management process, leading to enhanced operational efficiency. By automating tasks such as stock updates, purchase orders, and product categorization, you’ll save time and allocate resources to other areas of the business. This improved efficiency allows you to focus on delivering better customer service and driving growth.


Improve inventory accuracy


Manual inventory management is prone to errors, which can result in discrepancies between physical stock and recorded stock levels. With EPOS inventory management, you’ll get real-time stock updates which can even integrate with systems like Massec, ensuring up-to-date and accurate inventory records at any given time.


Streamline supply chain management


Efficient supply chain management is crucial for businesses to meet customer demands promptly. EPOS systems with inventory management provide businesses with valuable insights into their supply chain processes. By analysing inventory data, businesses can identify bottlenecks, optimize reorder points, and maintain healthy stock levels. This streamlined supply chain management leads to improved order fulfilment, reduced lead times, and increased customer satisfaction.


How to choose the right EPOS system for inventory management


Choosing the right EPOS system for inventory management can be challenging. Here are some of the factors that businesses should consider when choosing an EPOS system:




Your EPOS system should be able to scale with your business. This means that the system should be able to handle increased inventory as the business grows.




EPOS inventory management is just one of the many fantastic integrations your system can provide. As well as working with any other software your business uses, you may also want to choose a system that is compatible with your existing hardware , or even look for an upgrade – something Power EPOS can offer.


Ease of use


Your EPOS system should be easy to use and require minimal training, to ensure that the new system can be implemented efficiently and effectively.


Customer support


Your EPOS provider should offer excellent customer support. Whether you need round-the-clock assistance or a support package that works around your industry’s hours.


Inventory Management & Your EPOS System


EPOS systems and inventory management are a perfect partnership for businesses looking to streamline their operations and improve efficiency. By using EPOS systems with inventory management, you can avoid track the performance of your product, integrate account software, enhance the efficiency of your internal operations, improve inventory accuracy and ultimately streamline customer delivery for the best experience possible.

And by finding the right fit for your business’s unique needs, you’ll make the most of innovative technology designed to foster growth.

Want to know more? Contact Power EPOS today to find out how you can leverage the power of EPOS systems to improve inventory management and a host of other aspects of your business..

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Power EPOS is a market leader in supplying POS and Back Office technology to Hospitality companies, both direct and working with a number of accredited partners. Talk to us about your current suppliers and we will be honest about how we can improve on or complement what they do for you.

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